1. Basic functions
1.1. Keys/Connections overview
Panasonic KX-UT113 / KX-UT123:
Panasonic KX-UT133:
Panasonic KX-UT136:
Number | Description | Number | Description | ||
| LCD: 3-line LCD The KX-UT123 features a backlit LCD. The KX-UT136 features a 6-line LCD. |
| Currently not defined | ||
| Softkeys (S1 to S4) To select the functions in the bottom line of the display. |
| Voice mail Accesses voice mail. | ||
| Navigation keys For adjusting the volume or to select the desired entries. |
| Hold Places a call on hold. When a call is placed on hold the “Hold” light flashes red. | ||
| ENTER Confirms the selected entry. |
| Mute Mutes the microphone/receiver during a call. | ||
| Signal light message/call signal The light flashes green with an incoming call. The light is a steady red to indicate a voicemail message. |
| Transfer Transmits a call to another party. | ||
| Receiver hook Secures the receiver if the device is mounted on a wall. |
| Hands-free mode / Headset For using the telephone in hands-free mode. When muted, the light flashes red. | ||
| Do not disturb (DND, forced busy) Activates do not disturb (DND) for your extension. The telephone won’t ring, same as “for call forwarding... delayed” to the caller. |
| CANCEL Cancels the selected function. | ||
| Conference call To start a 3-way call. |
| Freely programmable function keys The light on the keys indicates their respective status. | ||
| Redialing Redials the last number dialed. |
| Microphone Used for hands-free mode. |
Panasonic KX-UT113 / KX-UT123 (left side view):
Panasonic KX-UT133 / KX-UT136 (left side view):
Number | Description | Number | Description | ||
| EHS connection For connecting cordless Plantronics DECT headsets. |
| Headset connection |
Panasonic KX-UT113 (back view):
Panasonic KX-UT123 (back view):
Panasonic KX-UT133 / KX-UT136 (back view):
Number | Description | Number | Description | ||
| DC connection |
| PC-Port | ||
| LAN-Port |
| Receiver connection |
1.2. Placing calls
There are various methods for placing a call:
With the receiver
Pick up the receiver, enter the number number and press [ENTER] to confirm the telephone number.
or enter the desired telephone number and pick up the receiver.
With the speaker / microphone
Enter the telephone number and press
.
Calling a number from the call list
Press the softkey
and select [Call list] and confirm with [ENTER].This displays the telephone numbers for the last missed, incoming and outgoing telephone numbers. Select the respective telephone number using
.Select the respective telephone number and press [ENTER] to place the call.
Press the softkey
to access the phone book.Use the arrow keys to select the respective name. Alternatively, you can also use the Search softkey to enter an initial (or additional letter) and confirm with the Enter softkey, which displays a list of search results.
Select the respective phone book entry and press [ENTER] to place the call.
Dialing the number via function keys
(KX-UT133 and KX-UT136 only)
Press the respective function keys on your telephone to place a call.
Refer to “2.2. Function keys” for options to program function keys.
Refer to the administration portal manual for instructions on configuring the function keys for your extension.
1.3. Incoming call
There are various options for answering a call:
Using the receiver
Pick up the receiver.
With the speaker / microphone
Press the key .
1.4. Missed calls
The telephone display indicates missed calls (e.g.: “Missed calls: 001”).
To view missed calls press the softkey and select [Missed call], then confirm with [ENTER]. Now, you can see a list of missed calls. Use to select the respective call.
1.5. Call pick-up
If the function keys (speed dial, busy field lamps (BFL), etc.) have been configured through the administration portal and all parties are members of a pick-up group, you can pick up the call from another extension.
(For details on configuring the busy field lamps (BFL), please refer to the administration portal manual)
A flashing LED on the respective function keys indicates an incoming call (only for busy field lamps (BFL)).
- Simply press the function key to pick up the call.
⇒ You have now picked up the call.
If the monitored extension (busy field lamp (BFL)) is busy, the LED for the respective function key is consistently red.
1.6. Hold
1. During an active call press the 
key.
The active call is now placed on “Hold”.
2. Returning to a call on hold:
a) On KX-UT113 / KX-UT123:
Press the key again. The call is now active again.
b) On KX-UT133 / KX-UT136:
Press the flashing green function key at the right side of the telephone.
1.7. Call waiting/Toggle calls
a) On KX-UT113 / KX-UT123:
You have an active call.
The call waiting tone indicates a second call is coming in. At the same time, the signal lights up green (see right). Press the
key to accept the call.You can now toggle the calls by directly pressing the key. The active call is shown in the telephone display.
To end a call, simply hang up the receiver during the active call.
b) On KX-UT133 / KX-UT136:
If you are already have an active call, one of the function keys lights up green.
The call waiting tone indicates a second call is coming in. At the same time, another function key rapidly flashes green. Press the function key (next to the rapidly flashing LED) to accept the call.
You can now toggle between the two calls by directly pressing the two function keys. The active call is indicated with a consistent green LED and the waiting call with a flashing green LED.
To end a call, simply hang up the receiver during the active call.
1.8. Conference calls/Toggle calls
Your Panasonic system telephone allows you to place a 3-way call.
Call party 1.
Once party 1 has been reached, press the
key. The active call is now placed on “Hold”.Now call party 2 and wait until party 2 has been reached.
Now press the
key to activate the 3-way call. The display now indicates Conference.Removing a party from a conference call / toggling:
Removing a party from a conference call / toggling:
a) On KX-UT113 / KX-UT123:
Press
during a conference call.Party 2 is placed on hold but you may continue speaking with party 1.
To switch between the two parties (toggle), press the
key.To end one of the calls, simply hang up while the call with this party is active.
The party is now disconnected.
Press the
key. You can now continue the call with party 2.
b) On KX-UT133 / KX-UT136:
1. Press during a conference call.
2. Both parties are placed on hold and another line is now open. Note: Once has been pressed you cannot continue the conference call.
3. To switch between the two parties (toggle), please press the respective function keys on the right side of your Panasonic telephone (KX-UT133 / KX-UT136 only) indicating the lines in use (these can only be function keys, which have not yet been programmed). The function key flashes green when the party is placed on “hold”. A steady green light indicates you are in an active call.
4. To end one of the calls, simply hang up while the call with this party is active.
5. The party is now disconnected.
6. Press the flashing green function key on the right side of the telephone. You can now continue the conversation with party 2.
Note
A conference call with more than 3 parties can easily be set up on the administration portal: Please refer to the administration portal manual.
Toggle refers to switching between 2 different telephone calls. Toggle places one of the parties on hold and they then hear the telephone system’s hold music while you continue speaking to the other party.
1.9. Attended call transfer
During an active call press the
key.Now dial the party to whom you would like to transfer the call. To do so, enter the party’s telephone number and press [ENTER] to confirm.
Wait for the other party to answer, then announce the call. If necessary, this step can also be omitted.
Press the softkey
.
Note
If all 23 function keys are used, a transfer is not possible. The necessary line appearances are fully occupied..
1.10. Unattended call transfer
During an active call press the BTrf softkey.
Now dial the party to which you would like to transfer the call.
To do so, enter the party’s telephone number and press [ENTER] to confirm.
Hang up the receiver.